Import Export Paperwork

When your company is involved in international trade, you may on certain occasions be required to produce some forms of export documentation. There can be many different forms of these, and they usually depend on the country of export, the commodity being shipped and the specific requirements of the customers.

Common documentation that we provide and can give guidance on includes:

  • Commercial Invoices
  • Arab & EC Certificates of Origin
  • EUR1 and ATR documents
  • ATA Carnets
  • Passports and Visas
  • Foreign and Commonwealth Office documentation
  • Authentication
  • Letters of Credit

For Letters of Credit, we at Independent Freight can undertake the below processes, or provide elements of this if required:

  • Preparation of all documents, such as Certificates of Origin, and ensuring the appropriate wording and formats are used.
  • Liaison with the applicant, ensuring they are kept up to date with the process, shipping dates and arrival times of the consignment.
  • Prepare spreadsheets, document timelines and Gantt Charts to ensure that each paper is prepared in accordance with the Letter of Credit and that it is presented to the bank in good time.
  • Review Letter of Credit applications with appropriate members of staff, ensuring its shipping compliance.
  • Liaison with departments within the customers’ organization to assist the deadlines in Operations, Finance and Transport.
  • Preparation of Letter of Credit transport documents
  • Running the prepared documents by the customer to confirm their satisfaction, before the documents are sent to the bank
  • Personally taking the documentation to the bank for presentation
  • Communicating with the shipping line if appropriate

If you require any more information of the preparation of anything listed above, please don’t hesitate to contact Jenny or Mandy on 02476 343037. Please also note that some of these documents may take a few days to prepare, depending on their individual complexity. Therefore please build this into your transit time as without the correct documentation issues with customs can arise, resulting in severe delays, storage costs and return of shipments to their origin, resulting in penalties from the relevant authorities.

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